DSpace User Manual

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Adding Items

Honors Theses

Adding BOV Resolutions to the DSpace Digital Repository

1. Go to http://dspace.swem.wm.edu/dspace/. It is also accessible from Swem Library’s homepage (“DSpace Digital Repository” under “Special Collections Research Center” or the SCRC homepage (under “Access Tools”).

2. On the left-side of the page under “Sign on to:,” click on “My DSpace” and enter your W&M username and password.

3. Click the “Start a New Submission” button under your name.

4. Under Collection, select “Resolutions of the Board of Visitors,” click “Next”.

5. Check “Item has been published or previously distributed before,” click “Next”.

6. Complete the following information on the first page of the item record

  • a. Title – Enter resolution title and meeting dates: Authorization to Install Fire Alarm Devices in Student Residences, Resolution W-3 (R).
  • b. Date of Issue – Enter the month and year of the meeting.

Click “Next”.

7. Enter the following in the Abstract field on the second page of the item record: This PDF was digitized from the records of the College of William and Mary Board of Visitors in the Special Collections Research Center in Swem Library on <date, i.e., December 5, 2008>.

	Click “Next”.

8. Click on the Browse button to select the correct file to upload, click “Next”.

9. Verify that the file uploaded is the correct file, then click “Next”.

10. Verify that all information submitted is correct, check for misspellings and other errors. If there is a mistake, click the “Correct one of these” button in the appropriate section. If everything is okay, click “Next”.

11. For the license agreement, select the “I grant this license” button.

12. The submission is finished. Continue to upload the next document by clicking on “Submit to this Collection.”

13. You will receive an email message alerting you when the file has been approved and is available to the public via the digital repository.


Adding BOV Reports and Presentations to the DSpace Digital Repository

1. Go to http://dspace.swem.wm.edu/dspace/. It is also accessible from Swem Library’s homepage (“DSpace Digital Repository” under “Special Collections Research Center” or the SCRC homepage (under “Access Tools”).

2. On the left-side of the page under “Sign on to:,” click on “My DSpace” and enter your W&M username and password.

3. Click on the “Start a New Submission” button under your name.

4. Under Collection, select “Reports and Presentations of the Board of Visitors,” click “Next”.

5. Check “item has been published or previously distributed before,” click “Next”.

6. Complete the following information on the first page of the item record

  • a. Title – Enter report or presentation title and meeting dates: Athletics Report
  • b. Date of Issue – Enter the month and year of the meeting.

7. Click “Next”.

8. Enter the following in the Abstract field on the second page of the item record: This PDF was downloaded from the website of the College of William and Mary Board of Visitors in December 2008.

9. Click “Next”.

10. Click on the Browse button to select the correct file to upload from O:\SpecialCollections\Archives\DSpace\BOVPresentationsReports, click “Next”.

11. Verify that the file uploaded is the correct file, then click “Next”.

12. Verify that all information submitted is correct, check for misspellings and other errors. If there is a mistake, click the “Correct one of these” button in the appropriate section. If everything is okay, click “Next”.

13. For the license agreement, select the “I grant this license” button.

14. The submission is finished. Continue to upload the next document by clicking on “Submit to this Collection.”

15. You will receive an email message alerting you when the file has been approved and is available to the public via the digital repository. Simply delete this message.